Suppliers are who you buy services and products from. In this section, you can add supplier details, supplier addresses and supplier contacts.

Create a new supplier

New suppliers can be created by navigating to Suppliers → New

Suppliers can be imported in bulk via CSV file. Here is a Template

Enter supplier details:

1. Enter the Supplier name & details. The Supplier ID can be anything you want.

NOTE: It is important to provide the right currency that the supplier operates in. If the currency of the supplier is different from your base currency, a currency conversion will occur. The exchange rate can be modified at the time of the purchase to reflect the actual rate.

2. Input 'Lead time', 'Payment Terms' and 'Discounts' to have that data available for POs & Sales Orders.

3. Add addresses: Multiple addresses can be added for the same supplier. Each type of address (Business, Shipping, Billing) must be correctly identified for each supplier so that this information is correctly displayed on POs & Invoices or any other AssetBlaze document.

Supplier addresses can be imported in bulk via CSV file. See the template above.

How Multiple Suppliers Work for Inventory Items

Overview

In AssetBlaze, you can link more than one supplier to a single inventory item. This is useful when you source the same part or material from multiple vendors — for example, a primary supplier and a backup, or different suppliers for different regions.

Linking Suppliers to an Item

1. Open the item you want to edit

2. In the Suppliers section, select one or more suppliers from your supplier list

3. Save the item

You can link as many suppliers as needed. The full supplier list is replaced each time you save, so make sure all the suppliers you want are selected before saving.

What Information Is Stored

For each linked supplier, AssetBlaze stores:

Supplier name — displayed on the item for quick reference

Supplier ID — used internally to link to the full supplier record

This is a lightweight reference. The supplier's full details (contact info, lead times, payment terms, etc.) are managed on the supplier record itself, not on the item.

What Happens When You Rename a Supplier

If you update a supplier's name, the change is automatically reflected on every item linked to that supplier. You don't need to update each item individually.

What Happens When You Delete a Supplier

If you delete a supplier from your organization, AssetBlaze automatically removes that supplier from all items that referenced it. The items themselves are not deleted, only the supplier link is removed.

An activity log entry is recorded for each affected item so you have a full audit trail.

Things to Know

Linking is item-level — each item has its own supplier list. Linking Supplier A to Item X does not affect Item Y.

No preferred/primary supplier — all linked suppliers are treated equally. If your workflow requires a preferred supplier, consider noting it in the item description.

Purchase orders — when drafting a purchase order, you choose which supplier to order from. Having multiple suppliers linked to an item makes it easy to switch vendors if one is unavailable.