Sometimes, you need to adjust inventory quantities for reasons other than a standard purchase order or sales order (e.g., finding misplaced stock, items damaged, or direct sales). AssetBlaze provides clearer fields for these adjustments.

1. Adding Quantity Manually (e.g., Found Stock, Production Completion, Free Samples)

• Action: When you use the "Inventory Adjustment - Positive" or "Add Quantity" function for an item.

• New Field: "Unit Cost": You will now see a required field to enter the "Unit Cost" for the items you are adding.

• Why? Even if an item didn't come in via a PO, it still has a value. Entering this cost ensures your inventory valuation remains accurate. For example, if you manufactured an item, this would be its production cost. If you found lost stock, it's the cost it originally had.

• Impact: This cost will be factored into the item's overall inventory cost according to the costing method (e.g., updating the weighted average).

2. Removing Quantity Manually (e.g., Damaged, Scrapped, Lost, Sold Without Sales Order)

• Action: When you use the "Inventory Adjustment - Negative" or "Remove Quantity" function for an item.

• New Field: "Reason": You will be required to select or enter a "Reason" for the quantity reduction (e.g., Damaged, Scrapped, Lost, Sold Without SO).

• Why? This provides a clear audit trail for why inventory was removed, improving accountability.

New Field: "Unit Sales Price" (Conditional): If you select a reason like "Sold Without SO" (meaning the item was sold directly without a formal Sales Order being created in the system), an optional* "Unit Sales Price" field will appear.

• Why? This allows you to record the actual price the item was sold for, even if it wasn't through a standard Sales Order process. This helps track revenue from these "ad-hoc" sales.

• Cost Impact: The system will automatically use the item's current inventory cost (based on the chosen costing method) for the items removed, ensuring accurate Cost of Goods Sold calculations for these adjustments.

3. Sales Order Pricing

• Action: When creating or editing a Sales Order.

• How it works: AssetBlaze accurately captures the final effective sales price per unit, even when item-specific discounts or global Sales Order discounts are applied.

• Example: If an item's base price is $100, but you offer it for $80 on a specific order, and then apply a 5% global discount to the entire order, the system will record the final selling price for that item as $76 ($80 - 5%).

• Why? This ensures your sales reports and profitability analyses are based on the actual revenue received for each item.